22 Tips for Coworking Space Operators

 The Best Conference Room Designs to Assist Your Hybrid Team's Success

 Coworking space are being expected to fulfil the increased demands of today's workers, and conference rooms play a crucial role in doing so. The commercial interior design expo NeoCon 2022 illustrated some of the ways our meeting spaces are evolving.

In the previous 50 years, there hasn't been much innovation in the boardroom; slide projectors were replaced by monitors, which then became bigger and smaller. Cameras were installed to connect one beige conference room to another, but in a separate building.

However, the design of these rooms remained consistent: rectangular and precisely wide enough to comfortably house a racetrack-shaped, oval table surrounded by 8-12 seats. Historically, these rooms included leather chairs and were enormous to dazzle visitors.

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The greatest of these areas are frequently highlighted with an overwhelming amount of natural light from the building along one wall and opaque glass on the other to tempt any passersby to the joy being had inside. If they don't have a window, an Ansel Adams image will do.

As workers have greater flexibility in where they work, they are increasingly asking the question posed by cheeky coffee cups everywhere: "Could this meeting have been an email?

Preparing for asymmetric video meetings is one of the most persistent themes developing in conference room design. Video (through Zoom, Skype, Teams, or whatever comes next) is, predictably, here to stay. What is changing is who is at home and who is back at work.

Rooms on display at NeoCon were designed to enable various combinations of here-alone, there-alone, here-together, and there-together. These design concerns mirror the orientation and direction of in-person participation.

For example, instead of placing the video monitor behind the table's head, place it along the long wall. Then, have everyone in the room sit on the same side of the table, giving everyone an equal presence on the screen. Everyone is included in one wide angle, with no one in the back. This is enhanced if the software and monitor orientation are configured such that those on camera are of comparable size and position, creating the illusion of everyone seated at a circular table.

Meetings are frequently lengthy – sometimes in an uncomfortable chair. The posture we adopt when attending meetings will vary in the future to accommodate the many activities that may take place during a meeting. The usual meeting position is sat, although mobility may frequently spark ideas. Standing or perching might assist teams in brainstorming and adding vitality to their creative process. If everyone is already standing, it is also easy for everyone on the team to exchange ideas visually.

Creating zones for this sort of creativity inside a conference room may boost participation, speed, and quality of issue solutions. Taking a physical and figurative step back from an onslaught of information, on the other hand, can assist conference attendees take it all in.

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Often, a more relaxed posture, like as sitting in a lower lounge chair, is all that is required to allow the brilliant thoughts to shine through. The ongoing problem that will be handled with technology and protocols is creating these zones for brainstorming and contemplation while still accommodating virtual team members.

All of these room reorientations and new postures have one major drawback: they take up more space, requiring the conference room to expand. This is facilitated by two causes, both of which are pandemic in nature.

First, meetings were held in rooms designed for at least two to four times the number of attendees. Meeting attendees attempted to socially separate themselves by leaving seats between them while being compelled to stay in a restricted location. Anyone who has had to reduce their house or had an empty desk next to them become occupied understands that open space is a vacuum that fills rapidly and is difficult to return later. People are used to having more room for meetings and would be upset if they are required to return to little boxes.

Another aspect at work is that, as the great return to the office unfolds, office spaces are changing, mostly by reallocating spaces that were previously designated for individual work (that can now be done more effectively at home) to larger group areas and meeting spaces. Workspaces built today and in the near future will undoubtedly have more conference rooms with greater footprints.

This balance of in-person and remote communication will make it even more critical for project spaces to be able to continually present crucial aspects and progress status throughout the project.

As a result, specialised project rooms will take up an increasing amount of space inside the new floorplans. Any number of team members may be present on any given day, and having all of a project's progress and pending questions graphically displayed can assist them rapidly become oriented to the most important tasks, as well as connect with what everyone may be working on.